Information provided regularly

The Act on Co-operation contains provisions on information that the employer must provide to the employee representative at regular intervals, either in connection with the dialogue or otherwise. If the workplace has more than one employee representative, each representative must be provided with this information.

The information shall be provided periodically, either once or twice a year

Information that the employer must provide to the employee representative twice a year:

• Information about the number of employees by business unit. A business unit may refer to a location or functions divided on the basis of a product or service line. This information is about the total number of employees in each business unit regardless of the personnel group that the employee representative represents.
• Information about the number of employees in fixed-term and part-time employment rela-tionships.
• A comprehensive report on the company’s or the organisation’s financial situation, indicat-ing the development prospects for its production, service or other operations, employment, profitability and cost structure.

If essential changes occur in this information between the regular reporting dates, the employer must inform the employee representative of these changes.

The provision of information less fre-quently than twice a year cannot be agreed on by the employer and the employee representative, unless otherwise provided in an agreement concluded by national employer or employee organisations. (See section 38 of the Act on Co-operation.)

Information that the employer must provide to the employee representative at least once a year, unless agreed otherwise:

• Information about the salaries paid to each employee in the personnel group the employee representative represents. This information may not reveal the salary of an individual em-ployee. Upon the request of the employee representative, the information provided must be categorised by occupational group.
• With regard to the use of external labour, information about the related work sites and tasks and the periods of time when external labour has been used if the use has fallen with-in the scope of the Act on the Contractor’s Obligations and Liability when Work is Contract-ed Out (1233/2006).
• Financial statements and the report of the Board of Directors if the employer has to pre-pare them.

The report on the financial situation is submitted to all personnel if they do not have a representative

If the personnel or a certain personnel group do not have a representative, the employer must provide the comprehensive report on the company’s or the organisation’s financial situation in a joint meeting organised for all the personnel or the personnel group.

 

 

In this case, the employer does not have an obligation to provide any of the other information mentioned above.